Official trip

We would like to remind you of certain details related to the official trip as well as the correct filling out of the travel order for the official trip.

• A business trip is a trip on which an employee is sent by order of an authorized person for the purpose of performing a business task/job. This is not only going to a business meeting, it can also be a trip for business purposes (e.g. education, seminars, professional development, etc.). Time spent at sports games, gatherings that do not have a business purpose is not considered official and per diems cannot be paid.
• An official road of less than 30 km is not considered an official road and the employee is not entitled to a daily allowance.
• For a business trip that lasts longer than 12 hours – the full daily wage is paid, half the daily wage is paid if the business trip lasts from 8 to 12 hours. If it is less than 8 hours, the employee is not entitled to a daily wage.
• Per diems for a business trip abroad can be calculated and paid only if at least one proof is attached that the trip was actually made (it can be a hotel bill, a bill or a transport ticket, a certified certificate of attendance or some long document that can be used to confirm that the trip was actually made).
• The employee is obliged to submit a report on the business trip and justify the advance payment paid within five working days after the trip has ended.
• If three meals are provided on a business trip, the corresponding daily allowance is reduced by 30%.
• If accommodation is not provided at the place of business trip, the corresponding daily allowance is increased by 70%.
• Payment of per diem and hot meal are mutually exclusive.

The official travel order must contain

• Travel order number
• Release date
• First and last name
• Position
• Place to travel to
• Purpose of travel
• Travel time
• Information on the means of transport used to travel
• Signature of an authorized person and seal

We would like to draw special attention to the last page of the Business Travel Order.
It is on the last page Report on the completed trip which you are also required to fill in:

• A brief description of tasks (work) performed on an official trip
• Statement of whether meals were provided on the official trip (i.e. three meals)
• If you had expenses, please state the name, type and amount of the incurred expenses, for which invoices are attached

If you do not want the payment of per diems, state "NO PAYMENT OF PERIOD" and sign

Download the official travel order and list of countries with daily allowance amounts by clicking on the links below.

Business travel order

List of countries with daily wage amounts